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Administrative/coordination officer
Plus de 10 ans d'expérienceContact
Réf. BE250327235223
Islamabad
Pakistan
https://www.btpinterim.com/cv-candidat/250327235223/administrative-coordination-officer Female Islamabad Batiment Pakistan 99000 Islamabad
Islamabad
Pakistan
https://www.btpinterim.com/cv-candidat/250327235223/administrative-coordination-officer Female Islamabad Batiment Pakistan 99000 Islamabad
Langues
Anglais
Centres d'intérêts
Passion, talk, Horse, Riding, spending time in nature, learn different international languages, "French
Ma recherche
Je recherche tout type de contrat, dans toute la France, dans le Batiment.
Formations
06/2011 :
Master's Degree
Master of Business Administration (MBA )/Master of Economics
Master of Business Administration (MBA )/Master of Economics
Expériences professionnelles
02/2013 - à ce jour : Administrative /Coordination Officer chez Comsats University, Islamabad, Pakistan
COMSATS University, also known by its acronym CUI, is a public research university in Pakistan. It is a multi campus
institute with its main campus located in Islamabad. It is ranked among the top 5 Universities of Pakistan.
Designation: Administrative /Coordination Officer
Reported to : Senior Manager, Scholarship Management Unit, CUI
Job Duties & Responsibilities/ Key Achievements
* Facilitating/ coordinating with departments/ Faculty under the supervision of my line manager for creating,
distributing/ circulating agenda(s), minutes, notifications, policy documents and relevant decisions of
statuary bodies, while conducting Academic Council (AC), Board of Advanced Studies and Research
(BASAR), Board of Faculty (BoF) and Board of Studies (BoS) of COMSATS University, Islamabad.
Equivalency notifications (Visiting Scholars, Students)
* Office Order/typos.
* Coordination with Chairperson for smooth running of the meeting as per the availability of external
members.
* Coordinating with Deans for smooth running of operations of academic units and respective faculty.
* Student registration queries as per the approval of Dean in case of registration beyond 21 or less credit
hours notifications of undergrade students.
* Assisting line managers for scheduling/ preparing/drafting and notification of academic calendar
(Undergraduate/Graduate) for uniformity along all seven campuses.
* Assisting line manager to upload all the Scheme of Studies under the faculty of Business Administration
into the portal of CU Online while make it error free/ cross check to make sure accurate information could
be display on campus/student portal.
* Drafting the letters/communicating with accreditation bodies and HEC for launching MS/PhD programs
and further communicating with chairpersons and dean to bring them on the same page.
* Assisting line managers in drafting and circulating the minutes of the meeting of plagiarism Standing
Committee and forwarding the decisions to the concerned departments or bodies.
* Assisting the line manager while drafting/processing the file for the appointment of the Chairpersons and
the Deans for the next tenures/during the leaves.
* Organized various Seminars, Meetings, Workshops & Round-Table Conferences in COMSATS.
* Coordinated details of events with the concerned departments and liaised with them for their respective
roles etc.
* Liaising with partners to determine precise event requirements, dates, venues, and audiences.
* Ensuring that health and safety regulations are followed during events.
* Creating invitee list, sending out invitations and managing RSVP list.
* Coordinating event logistics, including registration and attendee tracking, presentation and materials
support and pre-and post-event evaluations.
* Liaising with clients and designers to create a brand for the event and organizing the
production of tickets, posters, catalogues, and brochures.
* Coordinating with all departments to create an Events Calendar for upcoming months.
* Keeping inventory of backdrops, projectors, computers, and other display materials.
* Overseeing the dismantling and removal of the event arrangements and clearing the venue efficiently.
* Creation and approval of all budgets required for different levels of giveaways.
Assist in project proposal making entitled university-industry collaboration.
COMSATS University, also known by its acronym CUI, is a public research university in Pakistan. It is a multi campus
institute with its main campus located in Islamabad. It is ranked among the top 5 Universities of Pakistan.
Designation: Administrative /Coordination Officer
Reported to : Senior Manager, Scholarship Management Unit, CUI
Job Duties & Responsibilities/ Key Achievements
* Facilitating/ coordinating with departments/ Faculty under the supervision of my line manager for creating,
distributing/ circulating agenda(s), minutes, notifications, policy documents and relevant decisions of
statuary bodies, while conducting Academic Council (AC), Board of Advanced Studies and Research
(BASAR), Board of Faculty (BoF) and Board of Studies (BoS) of COMSATS University, Islamabad.
Equivalency notifications (Visiting Scholars, Students)
* Office Order/typos.
* Coordination with Chairperson for smooth running of the meeting as per the availability of external
members.
* Coordinating with Deans for smooth running of operations of academic units and respective faculty.
* Student registration queries as per the approval of Dean in case of registration beyond 21 or less credit
hours notifications of undergrade students.
* Assisting line managers for scheduling/ preparing/drafting and notification of academic calendar
(Undergraduate/Graduate) for uniformity along all seven campuses.
* Assisting line manager to upload all the Scheme of Studies under the faculty of Business Administration
into the portal of CU Online while make it error free/ cross check to make sure accurate information could
be display on campus/student portal.
* Drafting the letters/communicating with accreditation bodies and HEC for launching MS/PhD programs
and further communicating with chairpersons and dean to bring them on the same page.
* Assisting line managers in drafting and circulating the minutes of the meeting of plagiarism Standing
Committee and forwarding the decisions to the concerned departments or bodies.
* Assisting the line manager while drafting/processing the file for the appointment of the Chairpersons and
the Deans for the next tenures/during the leaves.
* Organized various Seminars, Meetings, Workshops & Round-Table Conferences in COMSATS.
* Coordinated details of events with the concerned departments and liaised with them for their respective
roles etc.
* Liaising with partners to determine precise event requirements, dates, venues, and audiences.
* Ensuring that health and safety regulations are followed during events.
* Creating invitee list, sending out invitations and managing RSVP list.
* Coordinating event logistics, including registration and attendee tracking, presentation and materials
support and pre-and post-event evaluations.
* Liaising with clients and designers to create a brand for the event and organizing the
production of tickets, posters, catalogues, and brochures.
* Coordinating with all departments to create an Events Calendar for upcoming months.
* Keeping inventory of backdrops, projectors, computers, and other display materials.
* Overseeing the dismantling and removal of the event arrangements and clearing the venue efficiently.
* Creation and approval of all budgets required for different levels of giveaways.
Assist in project proposal making entitled university-industry collaboration.
Langues
Anglais
Centres d'intérêts
Passion, talk, Horse, Riding, spending time in nature, learn different international languages, "French
Atouts et compétences
Administration, Administrative, administrative processes, brochures, budget tracking, budgets, Business Administration, Business Development, catalogues, Customer Relations, Economics, Human Resource, posters, Marketing, Master of Business Administration (MBA ), health and safety regulations, office management, Management Science, project coordination, project proposal, Research, Sales, streamlining, time management
communication, communicating, Highly organized, database, office productivity, spreadsheet, word processing
communication, communicating, Highly organized, database, office productivity, spreadsheet, word processing
